| BMW Drivers Club Melbourne |
VicRoads Club Permit Scheme
Please note that club permit inspections and renewals will no longer be accepted through Bell Motorsport, unless a prior appointment has been made. If you have a Club Permit to renew please consider the on-line or email options shown below. If you still need a renewal form signed at Hastings , please call Jo on 0412 661 900 to arrange a suitable time. If you prefer to have the renewal form signed at Geelong, please call Lawrence on 0414 563 290 to arrange a suitable time.
If you have a new vehicle that you would like inspected and added to the Club Permit Scheme,
for inspections in Hastings please call Jo on the number above to book in a time,
for inspections in Geelong please call Lawrence on the number above to book in a time
VicRoads operate a Club Permit Scheme for owners with vehicles which are at least 25 years old.
This offers a greatly reduced registration fee (in the order of $78 vs $700+) but which restricts the use of the vehicle to 45 days throughout the year (90 days at extra cost). The use can be for any purpose of your choosing, including travelling to work. An entry must be made in a logbook each day before the vehicle is used.
Because of the restricted use you can usually obtain a reduction in your insurance premium.
The scheme is operated through approved car clubs such as BMW Drivers Club Melbourne Inc. The Permit is only valid whilst you remain a financial member of the approved car club used to obtain the Permit.
It is important to note that if you have a vehicle on club plates your membership be kept up to date. If you haven't renewed your membership your club permit will be invalid, regarless of whether your club permit is still in date and you've signed your logbook. We are obliged to periodically report to VicRoads members with vehicles on club plates whose membership lapses.
If your membership is not current and you are pulled over by police, you can be fined as your car is considered unregistered.
Full conditions can be found here.
New Applications
The first step is to review and meet all the requirements, these can be found here.
Most importantly you must be a current financial members of BMW Drivers Club Melbourne Inc. You must also have a recent roadworthy certificate for the vehicle and it must be 25 years old or later based on the Compliance Plate date (not the build plate).
You are then ready to book an appointment to have your vehicle signed off by us. When you're ready, phone your preferred new application signatory for an appointment. Note – you will be required to present the vehicle for a check and to be photographed (not our rules!).
Renewals
If your printed registration renewal notice from VicRoads does not show BMW Drivers Club Melbourne as the registered club, please go to the transferring from another club section.
Before you start to renew your Club Permit Scheme registration please make sure that your club membership is up to date, and if it is not, renew your membership first. There are now 3 methods you can use to renew your Club Permit Scheme registration. If you need help with any of these processes please phone one of the authorised renewal signatories and we will help you as much as we can. 1. Online through your MyVicRoads Account 4. In person It is important to remember that your membership with BMW Drivers Club Melbourne must be up to date and the vehicle must remain substantially as it was when added to the scheme.
Jump to contacts and phone your preferred renewals signatory for an appointment OR see any of the 4 renewal signatories at a club event and ask them to sign and date the registration form there.
2. By email and then post or in person
Transferring from another club
You can transfer your vehicle(s) to BMW Drivers Club Melbourne at any time.
To transfer from another club you must :
- Present the vehicle to one of the three new application signatories;
- Write and sign a letter to VicRoads requesting the transfer (we have a pro forma for you to use);
- Have the vehicle photographed and a Vehicle Eligibility and Standards Declaration completed; and
- Have the signatory sign a letter to VicRoads authorising the transfer.
You must then take all of the above to VicRoads who will reprint the registration document that goes in your logbook – no need to get it signed as VicRoad will “sign” it.
If the registration is due for renewal you can pay at the same time.
Your membership with BMW Drivers Club Melbourne must be up to date and the vehicle must remain substantially as it was when added to the scheme.
Jump to contacts and phone your preferred signatory for an appointment to photograph and check your vehicle.
Buying a vehicle already on the Club Plate Scheme
Club permits are not transferable from one owner to another. If the vehicle is given or sold to another person, the current club permit must be cancelled and a new club permit application is required.
If the vehicle would ordinarily require a roadworthy certificate to get onto the club permit scheme (CPS), it will require a roadworthy on change of ownership, which will be most vehicles. We will need to do all the things required for a new CPS application, even if the vehicle is already in the CPS through us.
If you buy a vehicle which is in the CPS and the seller agrees to leave the plates on, you can drive the vehicle in order to get the roadworthy and club inspections done. When you take the paperwork in to transfer registration you must also take the plates in and receive new plates. You will need to complete entries in the vehicle’s log book for each trip before setting off on that trip. So the seller must give you the log book too. Please note that in this circumstance you are, from VicRoads’ perspective, borrowing the car and the registered owner remains liable for fines etc. See Selling a car on the Club Plate Scheme. You should give the seller a signed receipt stating that you have the plates and not the seller.
If the seller does not leave the plates on the car, you will need to get a permit to drive an unregistered vehicle - often called a “day permit” but the permit period can extend over more than day. In fact, as the minimum fee is approximately $44 and works out cheaper to get a multi-day permit than several single day permits. The seller is then responsible for returning the plates but you should get a signed receipt from the seller to say that the seller has the plates and not you.
Selling a car on the Club Plate Scheme
Club permits are not transferable from one owner to another. If the vehicle is given or sold to another person, the current club permit must be cancelled and a new club permit application is required.
As the seller you can choose whether to hand over the plates, the permit window sticker and the log book to the new owner (and they must go together, one without the other is of no help) to allow the new owner to driver the vehicle in order to get the roadworthy and club inspections done.
Please note that in this circumstance you are, from VicRoads’ perspective, lending the car and you remain liable for fines etc. until registration is transferred. In particular, you remain liable for any breaches of the club permit scheme requirements.
VicRoads recommend that the seller retains the plates.
If you do agree to leave the plates on you should obtain a signed receipt from the purchaser stating they have taken possession of the plates.
If you elect to remove the plates also remove the permit window sticker and retain the logbook. You should give the purchaser a signed receipt stating you have possession of the plates.
Frequently asked questions
This FAQ has been prepared by the AOMC to assist with any questions you may have in regards to renewals.
Although the instructions say that both the applicant AND the Club Authorising officer must sign the renewal form, there is only one space for a signature on the Club Endorsement Form.
The Club Endorsement Form is solely for the club authorised officer to confirm that the member requesting the renewal is a financial member of the club and the vehicle for which the renewal is sought is registered to the club. This form is instead of the club authorised officer signing the member’s renewal form. The member must always sign the renewal form. If the Club Endorsement Form is used the the member must submit both the forms to VicRoads.
Can I sign the renewal form and email a scan or photo of that for the club authorised officer to sign?
No. All signatures must be physical applied (that is by ink on paper) before the document is scanned or photographed. The club authorised officer can not sign a document which has been scanned or photographed AFTER it was signed by the member, and the member can not sign a document which has been scanned or photographed AFTER it was signed by the club authorised officer. That is why the Club Endorsement Form was intoduced, it carries the signature of the club authorised officer.
The current renewal DOES NOT list the model - is this a new field?
VicRoads does not currently record model details on its club permit database, as such this field can be left blank in the Club Endorsement form.
To see how the system works, I set up a myVICROADS account online. All good EXCEPT when you log into your account, every vehicle you have registered with Vic Roads is shown EXCEPT any permit vehicles, and there is no way to add a vehicle to your account?
Club permit vehicles will only appear in the myVicRoads account if the club permit vehicle was previously linked to a customer id (licence or customer number). If any member wishes to proceed with the online renewal and at the time of the renewal does not see the club permit vehicle in their account, they must contact VicRoads call centre on 13 11 71 to have the vehicle(s) linked.
Please Note: This is best done before the permit renewal is due.
New applications
| Renewals onlyEnsure your club membership is update before phoning for an appointment, if not renew it before phoning.
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